Multi-Project Management Software for Real-Time Visibility, Control and Reporting

Juggling 5, 10 or more projects with shared teams, shifting deadlines and inbox-driven updates? Kanna gives you one secure source of truth, project boards, calendars, reports, files and approvals, so you can move from firefighting to predictable delivery.

Data-led challenges project managers face today

1. Managing multiple parallel projects strains capacity

85% of project managers oversee multiple projects, most commonly 2–5 at once, with significant understaffing reported by PM teams. This drives context switching, slower decisions and quality risk.

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2. Productivity lost to context switching and scattered tools

Frequent task/app switching can reduce productivity by up to 40%; workers toggle between apps ~1,200 times per day and can take ~9–23 minutes to refocus after interruptions, time that compounds across projects and teams.

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3. Visibility gaps cause delays and budget risk

Less than half of organisations consistently deliver on time/budget, with 44% of PMs citing lack of resources and unrealistic deadlines as top challenges, issues compounded when updates live in email and chat threads.

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4. Insider and off-boarding risks jeopardise project data

Poor access controls and slow off-boarding create leaks: 20% of organisations reported breaches by former employees, and 83% of ex-employees admit retaining account access, exposing project files, drawings and client data.

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How Kanna overcomes these issues

1. Centralised, real-time portfolio visibility

See every project at a glance. Kanna Project unifies list, board and calendar views to track status, stages and deadlines across all sites, complete with overdue alerts, so you can prioritise resources and decisions fast. From portfolio to task, everyone sees the same live truth, which reduces hand-offs and context switching.

2. One hub for communication, documents and reporting

Move work out of inboxes and group chats. Chat per project/task, standardised mobile reports, and centralised photo/document folders ensure updates are structured, searchable and instantly shareable. This cuts the 40% productivity hit from toggling tools and the rework that comes from version confusion.

References：ActivTrak

3. Scalable control with security and approvals

Protect sensitive data by design. Flexible access control for internal teams and subcontractors, 2-factor authentication, device/IP restrictions, audit logs, and built-in approval flows and signatures keep your project data compliant, even when teams change. This directly addresses insider/off-boarding risks tied to project files, drawings and customer information.

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4. Built for field reality

Works online and offline. Easy mobile UI for site teams, offline reporting where reception is poor, and persistent file storage (no expiry). Multilingual interfaces and regional support help you scale across locations.